Crafting a professional email is essential for sending a resume, as attention to detail can significantly impact first impressions. A clear subject line enhances visibility and engagement when recruiters receive applications. Including a concise message in the body of the email establishes context and reflects professionalism. Attaching the resume in a widely accepted format, such as PDF, ensures compatibility across different devices and software. Finally, expressing gratitude in closing reinforces a positive tone and leaves a lasting impression on potential employers.
15 Sample Emails for Sending Your Resume
When you’re ready to send your resume, crafting a professional email can set the right tone. Here are 15 different scenarios, each with a tailored email example to help you communicate effectively.
1. Applying for a Job You Found Online
Subject: Application for [Job Title] Position
Dear [Hiring Manager’s Name],
I hope this message finds you well. I am writing to apply for the [Job Title] position I found on [Website/Job Board]. Please find my resume attached for your consideration.
- Best regards,
- [Your Name]
- [Your Phone Number]
- [Your LinkedIn Profile]
2. Submitting a Resume After a Referral
Subject: Resume Submission – Referred by [Referrer’s Name]
Hi [Hiring Manager’s Name],
[Referrer’s Name] suggested I reach out to you regarding any opportunities at [Company Name]. I’ve attached my resume for your review and would love to discuss how I can contribute to your team.
- Warm regards,
- [Your Name]
- [Your Phone Number]
- [Your LinkedIn Profile]
3. Following Up with a Resume After an Interview
Subject: Thank You and My Resume
Dear [Interviewer’s Name],
Thank you for the opportunity to interview for the [Job Title] position. As discussed, I am attaching my resume for your convenience and consideration as you move forward with the hiring process.
- Sincerely,
- [Your Name]
- [Your Phone Number]
- [Your LinkedIn Profile]
4. Inquiring About Potential Job Openings
Subject: Inquiry About Potential Job Openings
Dear [Hiring Manager’s Name],
I am interested in exploring job openings at [Company Name]. Enclosed is my resume, and I would appreciate any guidance on future opportunities that might suit my skills.
- Best wishes,
- [Your Name]
- [Your Phone Number]
- [Your LinkedIn Profile]
5. Applying to a Job Fair
Subject: Resume Submission for Job Fair
Hello [Recruiter’s Name],
I recently attended the job fair at [Event Location] and was encouraged to submit my resume for any potential job openings. Please find my resume attached for your review.
- Kind regards,
- [Your Name]
- [Your Phone Number]
- [Your LinkedIn Profile]
6. Responding to a Job Posting on Social Media
Subject: Application for [Job Title] via [Platform]
Hi [Hiring Manager’s Name],
I came across your job posting for [Job Title] on [Social Media Platform], and I am very excited about the opportunity. My resume is attached for your review.
- Cheers,
- [Your Name]
- [Your Phone Number]
- [Your LinkedIn Profile]
7. Sending a Resume for an Internship
Subject: Internship Application – [Internship Position]
Dear [Hiring Manager’s Name],
I am a [Your Major] student at [Your University] and am eager to apply for the [Internship Position] at [Company Name]. Attached is my resume for your consideration.
- Best regards,
- [Your Name]
- [Your Phone Number]
- [Your LinkedIn Profile]
8. Sending a Resume to a Recruitment Agency
Subject: Resume Submission for Job Opportunities
Hello [Recruiter’s Name],
I am reaching out to share my resume with you as I am seeking new job opportunities. I would appreciate any assistance you can provide in connecting me with potential employers.
- Thank you,
- [Your Name]
- [Your Phone Number]
- [Your LinkedIn Profile]
9. Sharing Your Resume with a Networking Contact
Subject: My Resume for Your Reference
Hi [Contact’s Name],
I hope you are doing well! I wanted to share my updated resume in case you come across any suitable opportunities within your network.
- Take care,
- [Your Name]
- [Your Phone Number]
- [Your LinkedIn Profile]
10. Sending an Updated Resume
Subject: Updated Resume for Your Review
Dear [Hiring Manager’s Name],
I hope this email finds you well. I have updated my resume and wanted to share it with you for future openings that may align with my experience and skills.
- Best wishes,
- [Your Name]
- [Your Phone Number]
- [Your LinkedIn Profile]
11. Applying for a Remote Position
Subject: Application for Remote [Job Title] Position
Dear [Hiring Manager’s Name],
I am excited to apply for the remote [Job Title] position. My resume is attached, highlighting my relevant experience and skills in [specific area].
- Kind regards,
- [Your Name]
- [Your Phone Number]
- [Your LinkedIn Profile]
12. Applying for a Job with a Cold Email
Subject: Job Inquiry and Resume
Dear [Hiring Manager’s Name],
My name is [Your Name], and I am interested in the work being done at [Company Name]. Attached is my resume for your consideration regarding any upcoming job openings that may be available.
- Thank you,
- [Your Name]
- [Your Phone Number]
- [Your LinkedIn Profile]
13. Sending a Resume after a Professional Conference
Subject: Follow-Up and Resume from [Conference Name]
Hello [Contact’s Name],
It was a pleasure meeting you at [Conference Name]. I wanted to follow up and share my resume, as I am actively looking for new opportunities.
- Best regards,
- [Your Name]
- [Your Phone Number]
- [Your LinkedIn Profile]
14. Sending Your Resume to a Company You Admire
Subject: Resume Submission for Future Opportunities
Dear [Hiring Manager’s Name],
I’ve long admired [Company Name] and would love the chance to contribute to your team. I am sending my resume for your consideration regarding any future openings.
- Warm regards,
- [Your Name]
- [Your Phone Number]
- [Your LinkedIn Profile]
15. Applying for a Creative Role
Subject: Creative Application for [Job Title]
Hi [Hiring Manager’s Name],
I am reaching out to express my interest in the [Job Title] role that requires creativity and innovation. Please find my resume attached, showcasing my portfolio and experience in this field.
- Cheers,
- [Your Name]
- [Your Phone Number]
- [Your LinkedIn Profile]
What is the best way to format a resume when sending it via email?
When sending a resume via email, it is crucial to choose the correct file format. The PDF format is preferred because it preserves the layout and design of the document. A well-structured email includes a clear subject line that indicates the purpose of the message. The email body should contain a brief introduction, highlighting your intent to apply for a specific position. Attach the resume file when sending the email, using a professional filename that includes your name and the word “resume.” For instance, “John_Doe_Resume.pdf” is a suitable filename. Following these guidelines ensures that your resume is both professional and easy to read.
How should the email body be structured when sending a resume?
The email body when sending a resume should follow a clear structure to convey professionalism. Start with a proper greeting, addressing the recipient by name if known. Introduce yourself in the first sentence, mentioning the job title you are applying for. Include a brief summary of your qualifications and experience relevant to the position. Close the email with a thank you note, expressing gratitude for the recipient’s time. Use a professional closing statement, followed by your full name and contact information. This structured approach shows respect for the recipient and enhances your chances of a positive response.
What additional information should be included when sending a resume by email?
When sending a resume by email, it is important to include specific additional information to support your application. You should always mention the position you are applying for in the subject line of the email. In the email body, briefly describe how your skills and experiences align with the requirements of the role. If you have a referral or connection within the company, mention this in your email to establish rapport. Additionally, you may want to include a call to action, inviting the recipient to schedule an interview or to discuss your application further. These details enhance your email’s effectiveness and show your enthusiasm for the opportunity.
And there you have it! Sending your resume via email doesn’t have to be a daunting task, especially with the right format and a sprinkle of personality. Remember to keep it professional but let a bit of your unique self shine through. Thanks for taking the time to read through our tips and sample email. We hope you found it helpful! Don’t forget to swing by again for more insights and advice—there’s always something new to discover. Take care, and happy job hunting!