20 Effective On Behalf of Email Samples to Boost Your Communication

1. Welcome Aboard!

Dear [Employee’s Name],

We are excited to welcome you to our team! Your first day is [Start Date], and we’re looking forward to getting to know you better.

• Your onboarding schedule will be sent to you shortly.
• Please bring two forms of identification for HR verification.
• Your team will gather at [Location] at [Time] on your first day.

Best Regards,
[Your Name]
HR Manager

2. Annual Performance Review Invitation

Hi [Employee’s Name],

It’s that time of year again! We would like to invite you to participate in your annual performance review scheduled for [Date and Time].

• The review will be held in [Room/Office].
• Please come prepared with your self-assessment.
• If you have any specific points you would like to discuss, feel free to share them ahead of time.

Looking forward to our conversation.
Best,
[Your Name]
HR Manager

3. Employee Recognition Announcement

Dear Team,

I am thrilled to announce that [Employee’s Name] has been selected as our Employee of the Month for [Month].!

• [He/She/They] has made outstanding contributions in [specific projects or achievements].
• Join us for a small celebration on [Date/Time] in [Location] to honor [Employee’s Name].

Thank you for your hard work!
Regards,
[Your Name]
HR Manager

4. Interview Invitation

Dear [Candidate’s Name],

Thank you for your application for the [Job Title] position. We would like to invite you for an interview on [Date] at [Time].

• The interview will be conducted via [Zoom/Location].
• Expect the meeting to last about [Duration].
• Please prepare to discuss your experiences and skills relevant to this position.

Best of luck!
[Your Name]
HR Manager

5. Company Policy Update Notification

Dear Team,

We want to inform you about important updates to our company policies, effective [Date]. Please take some time to review the changes carefully.

• The updated policy documents can be found in [Location].
• A brief Q&A session will be held on [Date/Time] for any queries you may have.

Thank you for your attention.
Best,
[Your Name]
HR Manager

6. Job Offer Letter

Dear [Candidate’s Name],

We are pleased to inform you that you have been selected for the [Job Title] position at [Company Name]. Below are the details of the offer:

• Start Date: [Start Date]
• Salary: [Salary]
• Benefits: [Benefits Summary]

Please confirm your acceptance by signing and returning the attached letter by [Response Deadline].
Congratulations!

Warm Regards,
[Your Name]
HR Manager

7. Team Meeting Reminder

Hi Team,

This is a friendly reminder about our upcoming team meeting scheduled for [Date] at [Time].

• The agenda will include updates on [Topics].
• Please be prepared to share your progress on current projects.

Looking forward to seeing everyone there!
Cheers,
[Your Name]
HR Manager

8. Request for Time Off

Hi [Manager’s Name],

I hope this message finds you well. I would like to formally request time off from [Start Date] to [End Date] for [Reason].

• I will ensure that all my responsibilities are covered during my absence.
• I will prepare a handover document for the team to follow.

Thank you for considering my request.
Best,
[Your Name]

9. New Policy Training Session

Dear Team,

As part of our recent policy updates, we will be holding a training session on [Date] at [Time].

• The session will cover the changes to [Policy Name].
• Your attendance is mandatory.
• More details will be shared ahead of time.

Thank you for your cooperation!
Best,
[Your Name]
HR Manager

10. Employee Departure Announcement

Dear Team,

It is with a heavy heart that I announce the departure of [Employee’s Name] from [Company Name], effective [Last Working Day].

• We thank [him/her/them] for contributions in [specific contributions or projects].
• A farewell gathering will be held on [Date/Time].

Please join us in wishing [Employee’s Name] the best in [his/her/their] future endeavors.

Warm regards,
[Your Name]
HR Manager

11. Salary Review Notification

Dear [Employee’s Name],

As part of our commitment to recognizing hard work, we conduct annual salary reviews. This year, we will be reviewing your salary on [Date].

• We encourage you to prepare any points you wish to discuss during the review.
• If you have any questions, feel free to reach out.

Looking forward to our discussion!
Sincerely,
[Your Name]
HR Manager

12. Confirmation of Attendance at an Event

Dear [Recipient’s Name],

Thank you for your invitation to [Event Name] on [Date]. I am pleased to confirm my attendance.

• Please let me know if there is anything specific you would like me to prepare.
• Looking forward to seeing everyone there!

Best Regards,
[Your Name]
HR Manager

13. Request for Training Budget

Dear [Manager’s Name],

I hope you are well. I am writing to discuss the potential for allocating a training budget for my role.

• The courses I am interested in include [Course Names].
• These would enhance my skills and benefit our team significantly.

Thank you for considering my request.
Best,
[Your Name]

14. Feedback Request After Training

Hello Team,

Thank you for participating in the training session on [Date]. We value your feedback and would love to hear your thoughts!

• What did you find most helpful?
• Are there any topics you would like to cover in future sessions?

Please reply by [Deadline] for your input.
Thank you!
Best,
[Your Name]
HR Manager

15. Benefits Enrollment Reminder

Dear Team,

This is a reminder that the benefits enrollment period is approaching on [Start Date]. Don’t miss your chance to select your benefits for the upcoming year.

• A benefits overview meeting is scheduled for [Date/Time].
• Enrollment forms will be available in [Location].

Thank you for your attention.
Best,
[Your Name]
HR Manager

16. Invitation to Company Retreat

Dear Team,

We are excited to announce our annual company retreat scheduled for [Date]. This year, we are going to [Location].

• More details on the itinerary and accommodation will follow.
• Please RSVP by [Deadline].

Looking forward to a great time of collaboration and team spirit!
Best,
[Your Name]
HR Manager

17. Request for Employee Reference

Hi [Recipient’s Name],

I hope you are doing well. I am reaching out to request your permission to list you as a reference as I apply for a new position.

• I will provide you with all necessary information regarding the job.
• Please let me know if you’re okay with this!

Thank you for your support!
Best,
[Your Name]

18. Update on Company Merger

Dear Team,

We want to acknowledge the upcoming merger with [Company Name]. While this may bring changes, we assure you that our main priority is transparency and support for all employees.

• We will be scheduling informational meetings to address any concerns.
• A detailed FAQ document will be sent shortly.

Your understanding and cooperation during this transition are greatly appreciated.
Sincerely,
[Your Name]
HR Manager

19. Confirmation of Policy Review Completion

Dear [Employee’s Name],

I just wanted to confirm that your policy review has been received and is complete. Thank you for taking the time to review our policies.

• If you have any further questions, please don’t hesitate to ask.

Best,
[Your Name]
HR Manager

20. Exit Interview Scheduling

Hi [Employee’s Name],

As you prepare to leave [Company Name], we would like to schedule an exit interview to gain your feedback about your time here.

• Could you please let us know your availability on [Proposed Dates]?
• Your insights are valuable for us to improve the workplace experience.

Thank you for your cooperation!
Best,
[Your Name]
HR Manager