When employees need to communicate their absence due to illness, an effective out sick email serves as a professional notification to their manager. A well-crafted email should include important elements such as a clear subject line, a brief explanation of the illness, and an indication of the anticipated return date. This communication builds trust and transparency between colleagues, ensuring that workloads are managed in their absence. Providing an out sick email sample helps employees navigate the communication process smoothly while maintaining workplace professionalism. Incorporating key details into this message not only conveys respect but also fosters a supportive work environment.
Sample Out Sick Emails for Various Reasons
Communicating your absence due to illness is important in maintaining professionalism. Below are 15 sample out sick email templates for different scenarios that can guide you in crafting your own message.
Email Example 1: Common Cold
Subject: Out Sick Today
Dear [Manager’s Name],
I wanted to inform you that I am feeling under the weather today with a common cold and will not be able to come to work. I plan to rest and hope to return by tomorrow.
Thank you for your understanding.
Best,
[Your Name]
Email Example 2: Stomach Bug
Subject: Sick Leave Notification
Hi [Manager’s Name],
I’m writing to let you know that I am experiencing a stomach bug today and will need to take a sick day to recover. I will ensure to keep you updated and hope to be back soon.
Thank you,
[Your Name]
Email Example 3: Migraines
Subject: Sick Leave Request
Dear [Manager’s Name],
I am experiencing a severe migraine today and will need to take a sick day. I apologize for the inconvenience this may cause and appreciate your understanding.
Sincerely,
[Your Name]
Email Example 4: Flu Symptoms
Subject: Out Sick – Flu Symptoms
Hi [Manager’s Name],
I’m writing to inform you that I’m feeling unwell with flu-like symptoms and will be unable to work today. I will keep you updated on my recovery.
Thank you for your support.
Best,
[Your Name]
Email Example 5: Family Emergency
Subject: Sick Leave Due to Family Emergency
Dear [Manager’s Name],
I hope this message finds you well. I need to take a sick day today due to a family emergency that requires my immediate attention. I appreciate your understanding in this matter.
Best regards,
[Your Name]
Email Example 6: Back Pain
Subject: Out Sick – Back Pain
Hi [Manager’s Name],
I wanted to let you know that I am dealing with some debilitating back pain today and will not be able to fulfill my work obligations. I hope to return soon after some rest.
Thank you for your understanding.
Best,
[Your Name]
Email Example 7: Dental Surgery Recovery
Subject: Sick Leave – Recovery from Dental Surgery
Dear [Manager’s Name],
I am writing to inform you that I had dental surgery yesterday and need today to recover. I apologize for any disruption this may cause.
Thank you for your support.
Warm regards,
[Your Name]
Email Example 8: Sinus Infection
Subject: Out Sick Today
Hi [Manager’s Name],
I am suffering from a sinus infection and, regrettably, won’t be able to come to work today. I appreciate your understanding and will keep you posted on my recovery.
Best regards,
[Your Name]
Email Example 9: Anxiety Attack
Subject: Sick Leave Notification
Dear [Manager’s Name],
I wanted to inform you that I experienced an anxiety attack this morning and will need a day to recover. Thank you for your understanding during this time.
Best wishes,
[Your Name]
Email Example 10: Food Poisoning
Subject: Out Sick – Food Poisoning
Hello [Manager’s Name],
I’m reaching out to inform you that I’m experiencing food poisoning and won’t be able to work today. I hope to be back soon after I recover.
Thank you for your understanding.
Best,
[Your Name]
Email Example 11: Temporary Vision Problems
Subject: Sick Leave – Vision Issues
Dear [Manager’s Name],
I am having temporary vision problems today and need to take a sick day to consult with my doctor. I appreciate your understanding during this time.
Sincerely,
[Your Name]
Email Example 12: Child’s Illness
Subject: Sick Leave – Child Illness
Hi [Manager’s Name],
I wanted to let you know that I need to take a sick day today because my child is ill, and I must care for them. Thank you for your consideration.
Best regards,
[Your Name]
Email Example 13: Stress and Burnout
Subject: Sick Leave Due to Stress
Dear [Manager’s Name],
I’m writing to let you know that I’m feeling overwhelmed with stress and burnout and will need to take a sick day for my mental health. I appreciate your understanding during this time.
Best wishes,
[Your Name]
Email Example 14: Scheduled Medical Appointment
Subject: Out Sick – Medical Appointment
Hi [Manager’s Name],
I’d like to inform you that I have a scheduled medical appointment today and will be unable to work. I appreciate your support and understanding.
Thank you,
[Your Name]
Email Example 15: Exhaustion
Subject: Sick Leave – Exhaustion
Dear [Manager’s Name],
I hope you are well. I’m feeling completely exhausted and need to take today off to recuperate. Thank you for your understanding efforts to support me during this time.
Best,
[Your Name]
How Should an Employee Communicate Their Absence Due to Illness?
An employee should communicate their absence due to illness with a professional out sick email. This email serves as official notice to the employer regarding the employee’s inability to work. The communication should include key details such as the duration of the expected absence and the nature of the illness, if comfortable sharing. A well-structured out sick email can reassure the employer that the employee values their responsibilities. This email fosters transparency and helps maintain a good working relationship between the employee and the employer.
What Key Elements Should Be Included in an Out Sick Email?
An out sick email should contain several key elements for clarity and professionalism. A clear subject line instantly informs the reader about the content of the email. The employee should start with a polite greeting to maintain a courteous tone. The body of the email should state the employee’s reason for absence, providing necessary details without oversharing. It is also beneficial to mention the expected duration of the absence, if known. Offering to assist with urgent matters, if applicable, shows commitment to the team. Finally, a polite closing wraps up the email nicely, reinforcing professionalism.
When is it Appropriate to Send an Out Sick Email?
An out sick email is appropriate when an employee is unable to perform their job duties due to illness. This email should be sent as soon as the employee realizes they cannot attend work, ideally before the start of their scheduled shift. Timely communication allows the employer to make necessary adjustments and ensure that work is covered in the employee’s absence. It is essential to send this email when the absence impacts the employee’s work responsibilities and before any scheduled meetings or deadlines. This proactive approach helps foster a respectful workplace culture.
Thanks for sticking around to check out our out sick email samples! We hope you found the perfect template to help you communicate clearly and professionally while you take the time you need to recover. Remember, everyone gets sick from time to time, so don’t feel guilty about reaching out for that much-needed break. Feel free to swing by again for more tips and tricks—your go-to resource for all things work-related is just a click away. Take care and see you next time!